If payout adjustments are one-offs, you can also create recurring payout adjustments.
These will then be automatically generated by the system at the set frequency.
Create a recurring payout adjustment
To create a recurring payout adjustment from the main menu, go to Finance > Payout adjustments > Recurring payout adjustments tab
Click on the Create new Recurrent Payout Adjustment button
Adjustment details
- Select type:
- charge: the payout adjustment is removed from future net income payments to the owner and paid to the owner manager
- refund: the payout adjustment is removed from future commission payments to the property manager and paid to the owner.
- Select the category from the drop-down menu corresponding to the payout adjustment you are creating
- Enter the purchase price. This is the amount of the payout adjustment, including VAT.
- In addition to the purchase price, enter the service fees. The amount is expressed exclusive of tax. VAT will be applied automatically according to the rate set on the office of the property concerned by the payout adjustment. If you do not wish to apply a service charge, add 0 to this field.
- Add comments :
- Payout adjustment comment. This comment is visible to the owner and will be displayed in the owner's space and on the associated invoice.
- Service fee note. This note is visible to the owner and will be displayed in the owner's space and on the associated invoice.
- Internal note. This note is visible only to the property manager.
- Ignore Send invoice to finance team option
Configuration
- Select office
- Select the property(ies) concerned
- Add recurrent payout adjustment name
- Select recurrent payout adjustment status
- Add a start date and an end date if necessary to the recurrent payout adjustment
- Select frequency unit: year, quarter, month, week, day
- Add a frequency number in accordance with the frequency unit selected above to match the recurrence interval at which you want the payout adjustment to be created. Example:
- If you select month in frequency unit then 10 in frequency number, the recurrent payout adjustment will be created every 10 months.
- If you select weeks in frequency unit, then 2 in frequency number, the recurrent payout adjustment will be created every 2 weeks.
- Check the option if the recurrent payout adjustment requires a reservation for this period: If checked, the payout adjustment will only be created if a reservation has been made for the period.
Once the form has been completed, click on submit to create the recurrent payout adjustment.
Access and manage your recurring payout adjustments
Once a recurring payout adjustment has been created, it appears in the Recurrent Payout Adjustments dashboard.
From the main menu, go to Finance > Payout adjustments > Recurring payout adjustments tab
You can refine your search by applying the filters at the top of the page.
You'll also have a list of recurring payout adjustments with key information, status, internal notes and creation date.
In the Actions > Options column you can :
- Edit the recurring payout adjustment
- View recurrent payout adjustment history
- Events
Deactivate a recurring payout adjustment
From the main menu, go to Finance > Payout adjustments > Recurring payout adjustments tab
In the Actions column > Options > Edit
Change the status to inactive and click on submit to deactivate the recurrent payout adjustment.