For property managers whose authorities require the transmission of guests information, it is possible to use the guest registration form.
RentalReady can send the guest registration form to local authorities in two ways:
- Chekin integration
- SIBA integration
Set up the form
The guest registration form cannot be customized, as it already contains all the information the guest is required to provide.
Here is the list:
- Last name
- First name
- Date of birth
- Place of birth
- Nationality
- Country of residence
- Place of residence
- Type of identity document
- Country of issue
- ID number
- Check-in date
- Check-out date
Guests can also :
- Add other guests
- Copy the link to share the form with other guests
Transmission to local authorities
From the main menu, go to Configuration > Offices
On the last column Actions, click on ... > Guest space & guest forms
Go to Guest registration form tab
Enable the guest registration form
Select the guest registration authority
Select the submission of guest regsitration
Click on save
SIBA set up
If you enabled SIBA transmissions on guest registration form, you must fill information at property level.
Go to the property page, click on Options > Edit property SIBA profile
Complete:
- Hotel unit code (NIPC)
- Hotel unit order number
- Hotel unit name: Internal property name
- Name abbreviation: Internal property name
- Address
- Location
- ZIP code
- Postal zone
- Phone number
- Contact name: First and last name of property manager
- E-mail address
- Activation key
This form must be completed for each property.
Send the form
Send automatically
The guest registration form appears as a link generated by RentalReady.
Once the guest registration form has been activated on your offices, it will be automatically sent to the guest by the system, and will appear directly after the pre check-in form.
Send manually
It is also possible to manually send the link of the guest registration form to the guest.
You can find it on the reservation page, in the Legal requirements section.
Click on the link to the guest registration form to be filled by guest
Manage form
Data access
Once the guest registration form has been completed and validated by the guest, it can no longer be modified. However, the guest can always add other guests.
The information filled in on the form by the guest can be accessed from the reservation page, by going to the Legal requirements section.
Click on Open
N.B.: Submission to SIBA is done 1 day after check-in date.